Whenever we’re getting ready for a new show at Creative Ventures Gallery, someone usually says, “You just have to hang the artwork, right?” This couldn’t be further from the truth. Putting together a gallery show, even a small one, is a detailed process that takes careful organization, time, and a lot of behind-the-scenes effort.
Starting with the Prospectus and Call to Artists
Every exhibition begins with updating the prospectus, which outlines everything artists need to know about the show: deadlines, themes, size limits, and other guidelines. Once that’s ready, it gets posted online and shared through email and social media so artists can start planning their submissions.
Next comes sending out the Call to Artists. This is where we start promoting the opportunity, both online and in local art circles. It takes time to get the word out, answer questions, and make sure everyone understands what’s required before they register.
Processing Registrations
When the registration forms start coming in, things get busy quickly. Every form has to be reviewed for clear handwriting, correct details, and payment confirmation. Once everything is verified, we create labels for each piece and prepare reminder sheets for artists. These sheets are handed out when artists drop off their work and serve as a helpful way to make sure everyone remembers important details, especially the opening reception.
When the Artwork Arrives
This is the stage most people picture: hanging the art. But before that can happen, each piece needs to be checked carefully. We confirm that the title on the back of the artwork matches what was listed on the registration form, and that it’s properly wired and ready to hang.
Then the creative part begins. The artwork has to be arranged in a balanced and visually pleasing way. This takes time and an eye for detail to make sure every artist’s work is displayed beautifully. Once the layout feels right, we attach the labels and double-check them for accuracy.
Getting the Show Online and in the Public Eye
After the pieces are up, the digital work begins. Each artwork is photographed, cropped, and edited so we can post it to the website. Artist pages are updated with details like size and medium. We also take photos of the overall gallery wall to share on social media, giving our followers a first look at the new show.
The final step is preparing a press release and sending it to local newspapers and online publications. This helps spread the word and invites the community to come see what our talented local artists have created.
Why Deadlines Are So Important
The most important thing artists can do to help this process go smoothly is to follow the deadlines. Those dates aren’t random. Every step you’ve just read about has to be completed before the reception, and it all takes time. When artwork arrives late, it creates unnecessary stress and makes it harder to finish everything properly.
Putting on a show is about more than hanging art on a wall. It’s about coordination, attention to detail, and respect for everyone’s effort. When artists meet deadlines and follow the process, the result is a beautiful, professional show that makes everyone proud.
Contact Creative Ventures Gallery at 603-672-2500 today or visit us online for more information about our gallery, classes, and workshops that we offer. Follow this guideline for art tips and more!









